Different Views in MS-Word(Microsoft Office).

The type of work that you do will help you to determine the best screen view as per your needs. There are different views available in word 2007. These are :

1. Print Layout View
2. Full Screen Reading View
3. Web Layout View 
4. Outline View
5. Draft View

There are two ways so that you can change the view.These are:

• Click the View tab, in the Document View group, and switch to any view you wish to see the document.
• Click View button that are found on the right side of the status

1. Print Layout View

          This is the default view. Print Layout view is used to see how text, graphics and other elements, such as header, footer etc. will look on the printed output. This view is useful for editing headers, footer for adjusting margins, and for working with columns and drawing objects.

To work in Print Layout view, do this:

• Click the View tab, in the Document Views Group and click Print Layout command. Alternative, click from the status bar icons.

2. Full Screen Reading View

          Full screen view display as much of the typing area of the document as will fit on the screen at a size that is comfortable for reading. In this view, the Ribbon is replaced by a single toolbar at the top of the screen. You can print the document, highlight text and write comments,You can also move from page-to-page and adjust the view.

To switch to full screen view, do this :

• Click the View tab, in the Document Views group and click Full Screen Reading command. Alternatively click from the status bar icon.
• In Full Screen Reading ,click the View options, a drop-down menu appears. You can make the text larger or smaller for reading by clicking Increase Text Size or Decrease Text Size. This will temporarily change as to how text fits on a page. It does not affect the original document.
• You can read one page at a time by clicking Show one Page, or you can read two pages at a time by clicking Show Two pages.
• While reading in Full Screen View, you can edit document by clicking Allow Typing.
• To go to the previous screen or to the next screen,click jump to a screen at the top of the title bar in the Full Screen view.
• To exit Full Screen Reading view, click Esc button or click Print Layout View.

3. Web Layout View

         While creating a Web page in word 2007, you should work in Web Layout View. In Web Layout view, you can see that back-ground text is wrapped to fit the window. Graphics are positioned at proper place, so that the page will look just a sit would look in a web browser. The document Map appears to the left of the screen in Web Layout view. this view enables you to quickly jump to any heading within a document.

To switch to Web Layout view, do this:

• Click the view tab, in the Document Views group and click Web Layout view command. Alternatively click from the status bar icons.
  

4. Outline View

       In the Outline View, you can collapse a document to see only the main heading or expand it to see the entire document. In this view it is easy to scroll or move text to a longer distance or to change the hierarchy of topics.

To switch to Outline View, do this :

• Click the View tab, in the Document View group and click Outline View command. Alternatively click from the status bar icons.
  
• In the outline view, the outline toolbar appears, Word indents the formatting headings and body text paragraphs to different levels. Note that (+)or (-) sign appears to the left of each heading.
• A plus sign (+) indicates that sub-heading or paragraphs of the body text are associated with the heading.
• A minus sign (-) indicates that no heading or paragraphs are beneath the heading.

5. Draft View

            Draft view is the best view for most of your typing and editing In this view, you can see character and paragraph formatting as they will be printed. Line and page break, tab stop and alignments are accurate. the area Outside the text body- the area containing header, footer, footnotes, page numbers, margin spacing,etc. do not appear.Image are also not shown in draft view.

To switch to Draft View, do this :

• Click the View tab, in the document View group and click Draft View command  Alternatively click from the status bar icons.